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virtual events

How To Create Stunning Baby Shower Invitations For Print or Email

If you’re hosting a baby shower for a friend or loved one, it is easy to get overwhelmed with the planning details. Who should we invite? What should the theme be? How can we connect everyone?

Thanks to the rise of virtual events, it’s easier than ever to host a flawless digital or hybrid event to celebrate the new addition(s) on the way!

Recommended timing:  You should host the shower four to six weeks before the baby’s due date, and you should send invitations one to two months ahead of the event. 

To help make this process a breeze, we’ve created this guide to creating stunning invites for your baby shower, including what to put on a baby shower invitation, the pros and cons of digital baby shower invitations versus paper, and the top tools to create your invitations. Let’s get started!

What To Include In Your Baby Shower Invitation

Your baby shower invitation should provide guests with all the details they need to prepare for and join the baby shower. Your invitations are a crucial part of the planning process, and it’s important to include the right details to help save time later on.

At a minimum, your baby shower invitations wording should include:

  • The mom- or parent-to-be’s full name
  • The day, time, and anticipated duration of the party
  • Location of the gathering, which is a URL if you are hosting a virtual baby shower
  • RSVP details and reply-by date
  • Contact details for more information or to share any dietary restrictions, if the shower has an in-person or mailed food component
  • Gift registry details. Note, however, that some baby shower planners recommend including the registry details on an enclosed card instead of on the actual invite

There are some optional details you may want to include, as well:

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virtual events

3 Ideas That Will Help You Throw An Amazing Online Baby Shower


Are you unsure whether to host a virtual, in-person, or hybrid baby shower? 

Although some parts of the world are resuming in-person activities, many areas are still unable to meet in close quarters safely. And even if most of your close friends or family are vaccinated, some of your prospective guests may be uncomfortable meeting in person with large groups.

This may come as an initial disappointment for people used to a traditional baby shower, but you can still host a truly exceptional online baby shower, whether it’s all digital or a mix of in-person and virtual.

Here are some ways you can delight friends and family alike as you celebrate the mom-, dad-, or parents-to-be. 

Pick a Fun Virtual Baby Shower Theme

A theme is an easy way to add structure to your online baby shower and serves as a starting point for how you design the experience. 

Your theme can come through in various ways, including guest outfits, the design of your virtual baby shower platform and virtual backgrounds, activities that you play, the style of your baby shower invitations, any treats or goodies that you mail to guests, and more! 

If you plan an all-virtual baby shower, decorate the room that will be featured on camera, and consider sending guests a fun hat or other wearable attire that’s on-theme to create a festive atmosphere. If your virtual event platform allows it, play music that matches your theme during the event. 

If you plan a hybrid baby shower, decorate the in-person gathering location just as you would for a traditional baby shower. Give guests party favors that go along with the theme and that can double as fun photo or video props. Don’t forget fun food and drinks, too!

Popular Baby Shower Theme Ideas

Some popular baby shower theme ideas include:

Categories
virtual events

10 Fun Games to Liven Up Your Virtual Baby Shower


Planning a virtual baby shower for your bestie, but unsure how to adapt the most loved in-person baby shower activities for online? Don’t worry—there are plenty of simple online baby shower games that your guests—and the mom-to-be—will love.

Throw a virtual baby shower to remember by incorporating a few of these popular games into the event.

10 Virtual Baby Shower Activity Ideas

Baby showers generally last between two and three hours, but this depends on how many guests there are and the planned activities. 

This may feel like a lot of time, but between general gathering and catch-up, reserved 1:1 time for guests to chat with the parents-to-be, opening gifts, and the range of other baby shower essentials, you may only need enough activities to fill a few 15-minute gaps in your agenda or to serve as a fun break from the main activities. 

Luckily, virtual baby showers add much-needed structure to the experience, with designated rooms and prompts to facilitate activities throughout the event. The best online baby shower platforms can support a range of environments, including whole-group gatherings for opening gifts and smaller rooms for intimate conversations or small-group games. 

Consider adapting a few of these popular in-person baby shower activities as games to play at your online baby shower: 

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virtual events

5 Easy But Effective Ways to Drive Engagement During Your Virtual Event

It’s not enough just to check the box on having networking functionality available for your virtual event attendees. To truly deliver on the engaged attendee experience they expect, you have to make sure you prime them for the engagement opportunities you have in store for them.

That means regardless of what specific networking options you choose to offer at your virtual event, you need to over-communicate and promote these engagement opportunities both well in advance of and during the event.

Understand that your attendees will only read a small portion of the pre-event materials you send. This makes it critical to promote all the available networking opportunities whenever possible to increase the likelihood of attendees finding them. Here are five of the most effective—and easy—communications to get your virtual event networking off to a great start.

Highlight Engagement Opportunities on The Event Website

Even when prospective attendees are first exploring your conference, you want to amplify your event’s networking opportunities. We recommend creating a dedicated page to explain how attendees can network, the associated channel(s) they can access, and which hashtag(s) they should follow.

Include Networking Prompts in Pre-event Emails

Include a section in all of your pre-event communications that details how attendees can network with one another. Link to any relevant group pages or sites available to facilitate conversations, and also share which event hashtag attendees should use across platforms.

Promote Virtual Networking Activities in Event Transitions

At the end of sessions and during breaks, display a transition slide that explains what session is next, where attendees need to go, what time, and how they can connect with their peers. This is just as valuable during a virtual event as it is during those held in-person as it helps attendees optimize their time.

Add Networking Hashtags to Event Branding

Digital event platforms have several areas to customize to match your branding. If possible, include the event hashtag in a visible spot on your event platform, and promote any sites or pages that attendees should visit for more information.

Use Social Media as An Attendee Engagement Channel

Promote the event across your social media channels, including reminders of upcoming sessions, where attendees can access critical resources, and highlights from the sessions. You should pre-schedule general promotion tweets and have one or two team members (depending on your event and team size) available during the conference to keep posting content and monitoring for questions. Additionally, provide conference speakers with a few pre-approved posts that they can easily share to promote the event’s various networking opportunities. 

For more ideas on promoting your virtual event’s networking opportunities and other strategies for creating an engaging attendees experience, download our e-Book “How to Host Virtual Networking Sessions People Will Love.”

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virtual events

7 Virtual Networking Options to Wow Attendees at Your Next Virtual Event

After you weigh the pros and cons of your various platform options and find the best choice for your needs, you can more thoroughly map out your event engagement opportunities. 

Start by revisiting your platform’s built-in networking components and reviewing which of your team’s existing channels or groups can also support this event’s networking and engagement needs. Consider any of these options as a potential area for networking at your event:

  • Live chat tools alongside a session (part of the platform), where attendees can ask questions to the presenter or engage with each other
  • Dedicated messaging channels on third-party sites/services (Slack, etc.), which can include channels for each conference track
  • Private Facebook (or similar social network) group for event registrants (and be sure to have a moderator ready to strike up a conversation)
  • Open video conference rooms before or after the event for attendees to hang out
  • Hashtags across social media platforms for cohesion and to aggregate conversations
  • Moderated networking rooms led by community veterans where attendees can stop in and talk to each other
  • Round table/”birds of a feather” video chat rooms

Create a Diverse Mix of Virtual Event Networking Options

A successful event strategy will blend the various networking options described above, meaning your team needs adequate support to promote the networking opportunities, monitor the multiple networking areas, staff rooms and act as a host to connect fellow attendees and provide conversation starters when needed. 

Depending on your event type, consider asking customers, partners, and trusted community members if they can support — or even host — these networking rooms. Allow your trusted partners to take ownership of their networking rooms and create unique experiences that can meet attendee needs while also providing a value add to the partner for their help.

For more ideas on making your next digital event the most engaging ever, download “How to Host Virtual Networking Sessions People Will Love,” a new e-Book from the Social hour team. 

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virtual events

13 Questions to Ask To Identify the Best Virtual Events Platform

Last April, I attended a virtual conference I’d been looking forward to for a while. Its schedule was packed with interesting topics from relevant industry speakers I couldn’t wait to learn from. But I was even more excited about trading ideas with my peers and having the opportunity for more speaker interaction due to the ease of implementing virtual Q&A and follow-up mechanisms during virtual events.

On the morning of the event, a few minutes before the opening keynote, I clicked on the link in my registration email to launch the conference and was led to a virtual webinar interface. Confused, I checked my email and saw I’d just received an email from the organizers, encouraging me to connect with my peers…in a private LinkedIn group. 

Why a LinkedIn Group Isn’t Optimal for Networking at Most Virtual Events

It wasn’t what I was expecting, but I’d paid for the conference and wanted to get the most out of it. So I clicked on the LinkedIn group’s link in the email, and submitted my request to join the group. An hour into the conference, my request to join the group was approved. The event producers had setup conversation starters for each of the conference sessions as a way for attendees to interact. I watched attendees trickled in throughout the conference, but conversations never really took off.

Suppose this had been an association’s annual conference, with a pre-existing LinkedIn group that attendees were already active within. In that case, this might have been a more effective virtual events platform. But that wasn’t the case.  I mostly got spammed with connection requests from vendors. It was a missed opportunity for all of us.

Questions to Help You Identify the Best Virtual Events Platform

There isn’t a foolproof way to ensure you pick the best platform for your virtual event. But, I’ve outlined a few core questions in this infographic that can help. Ask them of potential vendors to understand how good of a fit a virtual events platform will likely be before you sign the contract.

Turn Your Virtual Event Attendees Into Raving Fans

The above infographic is just a small selection from “How to Host Virtual Networking Sessions People Will Love,” a new e-Book from the Social hour team. Download your copy today to make the most of your next virtual event investment.